“11 Secrets To Better Time Management For Entrepreneurs" by Jovone Brown
Why wait for success when you can literally schedule it! By mastering your time, you can accomplish much more with less effort. Be choosey about how you spend your time. Focus on activities which most closely match your goals. By taking time to monitor, measure, and manage your time, you will enjoy an abundance of success and happiness.
Why is it that the Bill Gate's of this world are rich and famous? What secret do they know that the rest of us don't? If you study their lives closely, you'll discover the rich and famous have certain habits that attribute to their success. Successful people are very careful about how they spend their time. No matter how you slice it, we all have 24 hours in a day, so the key lies in learning to use our time wisely. Below are some ways you can dramatically increase your productivity through more effective use of your time.
1. MONITOR HOW YOU CURRENTLY USE YOUR TIME: If it seems like your day slips by
all too quickly, try creating a log of your daily activities. Once you see
where you are spending your time, you can identify and focus on the activities
that provide the greatest returns for you personally and financially. Start
your log by writing down what time you wake up, get ready, and begin work.
Calculate how much time you spend on individual activities such as email, phone
calls, and client work.
2. CALCULATE HOW MUCH YOUR TIME IS WORTH: Time is money. Knowing how much your
time is actually worth can help you make better decisions as to whether you
should perform a task or outsource it. For instance, if your time is worth $200
an hour, you are far better off paying someone $30 an hour to edit your
newsletter. You can "bank" the other $170 per hour by spending your
time on profit making activities. Also take the time to determine how much time
a day you need to spend on billable activities to make your desired profit. I
try to spend 1.5 hours a day on money making projects.
3. CREATE A DAILY SCHEDULE: Don't start your day without a to do list. Make a
list of tasks and categorize them into business building activities, client
activities, and personal items. Then break bigger unmanageable projects into
smaller "doable" chunks so they less intimidating and are easier to
accomplish.
4. PRIORITIZE: Have more to do than hours in the day? By prioritizing your
tasks, you'll make sure that you are tackling the items that matter most.
Create a system that works for you. One standard way of prioritizing is to mark
items with A, B, and C.
Ask yourself these key questions:
- What items MUST be done today?
- Which items can be rescheduled?
- What can be delegated?
- Which tasks most closely match my priorities and goals?
- Which items can be eliminated?
5. LEARN TO SAY NO: Are you adding one more item to your never-ending TO DO
list? You are in control of your time. Be strong and uphold your personal
boundaries. When you are well rested and treat yourself and your family to the
time off you deserve, you'll feel happier and more productive when it's time to
go back to work.
Before you say yes, ask yourself these questions:
- Do you really have the time or energy to do that extra task?
- Do I like this customer? Are they good for me?
- Will it be profitable?
- Does it invade on your personal time?
- Does it involve doing something you enjoy?
- Does it fit in with your list of priorities and goals?
6. REMOVE DISTRACTIONS AND TIME SUCKS: Time sucks are lurking everywhere like
viruses. Think about which activities are eating up your time. For me
personally, these items include email, social calls, and telemarketers. I
"conquer" the email demon by shutting down my Outlook when I am
working. When a family member calls during work time, I politely ask if I can
call them back during the afternoon and remind them of my work hours. Caller ID
valiantly saves me from the "would be" telemarketer time thieves.
With one glance, I can quickly differentiate telemarketers from important
client calls.
7. STICK TO THE PLAN: Try not to get sidetracked from your plan. One of my
friends has a motto, "A lack of planning on your part does not constitute
an emergency for me". It's a smart one to live by. Unless it's a true
emergency, or you are being paid "rush" time, you probably don't need
to squeeze a last minute request in today. Also, by assigning yourself project
deadlines, you can keep on top of projects and avoid those dreaded last minute
emergencies.
8. CHOOSE AN INSPIRING PLACE AND TIME: We are all "built"
differently. Do the tasks which take your most "brain power" when you
are at your prime. Are you a morning person or do you work best burning the
midnight oils? Create an ultimate work haven that is clean, distraction free,
and inspiring.
9. BUNDLE LIKE TASKS TOGETHER: As you work through your daily list, try to
chunk your tasks into like activities. By creating a separate "chunk"
of time for answering email, invoicing, making return phone calls, you'll save
time and mental energy.
10. AVOID INTERRUPTIONS: Trying to do the same thing over and over again with
interruptions can be maddening. Once you start a task, try to finish it to the
end. If something comes up that you need to remember or do, unless it's urgent,
simply add it to your list and continue on with your current project.
11. BE ORGANIZED: When things are tidy, it saves you time and frees you to
focus on the task at hand. Digging through a pile of papers and finding a
squished Twinkie isn't very conducive to the work experience. Follow your own
organizational style.
EMAILS: Another time saving idea is to color code your emails. In my personal
color scheme I use one color for clients, one for newsletters, and another for
my coworkers. You can also group your emails using categories and folders.
ONE CALENDAR MEETS ALL: Keeping track of work appointments, meetings, and
committee meetings can be very difficult. My secret to keeping on top of family
and work appointments is to schedule them all on one calendar.
DAYTIMER SPECIAL SECTION: Create a special section of your Daytimer just for
special interests and hobbies.
Media Contact:
Jovone Brown
Miramar, Florida, United States
Website:- http://jovonebrown.com/
Email:- me@jovonebrown.com